Privacy Policy – NewsX / Journo-Lists

At NewsX, your privacy matters. We’re a Community Interest Company (CIC) registered in England and Wales (Company No. 14370436) with one mission: journalism. This policy explains how we handle your data — simply, transparently, and in line with the law.

1. Why We Have a Privacy Policy

We collect and use some personal data so that our platform and services can work properly. This policy explains what we collect, how we use it, and what rights you have.

We also use cookies — see our Cookie Policy.

2. What Data We Collect

Depending on how you use our site, you may give us:

Identification & contact details (name, email, phone, address, date of birth, etc.).
Optional info (if you choose to share health, background, or other special-category data to support your work).
Usage data (IP address, browser, operating system, time zone, how you interact with our site).
Professional info (if you register as a journalist, apply for a press card, or submit stories).
Financial info (basic transaction records, not card details — those stay with payment providers).
Public data (anything you share on social media and choose to connect with us).

We collect only the data we need. If you choose not to provide certain details, we may not be able to deliver some services (e.g. no email address means we can’t email you).

3. How We Collect Data

Directly from you (registration forms, story submissions, emails, social media).
Automatically (cookies, analytics, IP address, device/browser info).
From partners (if you are referred by a newsroom, publisher, or supplier).

4. How We Use Data

We use your data to:

Provide the platform, press cards, and related services.
Verify identity for accreditation.
Communicate with you (support, updates, community notices).
Improve the site and protect it from fraud.
Meet legal and tax obligations.
Where you’ve given consent — e.g. newsletters, marketing.

5. Legal Basis

We only process data when the law allows:

Consent – you’ve agreed to it (can be withdrawn at any time).
Contract – needed to deliver the services you’ve asked for.
Legal obligation – required by law (e.g. tax records).
Legitimate interest – when it helps us run our platform fairly and doesn’t override your rights.

6. Sharing Data

We don’t sell your data. We may share it with:

Trusted service providers (e.g. hosting, email, analytics, payment processors).
Regulators or tax authorities if legally required.
Partners you ask us to work with on your behalf.

All third parties are bound by agreements to handle your data safely.

7. Your Rights

Under data protection law you can:

Access your personal data.
Ask us to correct or delete it.
Restrict or object to how we use it.
Request portability (transfer to another provider).

Contact: queries@newsx.media
For more info on your rights, visit the ICO’s guide.

8. Data Retention

We keep data only as long as needed:

Clients/customers: 7 years after you stop working with us.
Potential clients/suppliers: 12 months after last contact.
Employees/contractors: 7 years after leaving.

9. Security

We take “privacy by design” seriously:

Encrypted storage and secure servers.
Limited access to personal data.
Regular reviews of security measures.
Training for those handling data.

Your role: keep your passwords strong and notify us immediately if you suspect misuse.

10. International Transfers

Sometimes data may be stored or processed outside the UK/EEA. If so, we ensure safeguards are in place to keep it protected.

11. External Links

If you click on links to third-party sites or social media, their privacy rules apply. Always check their policies too.

12. Complaints

If you have concerns, contact us first at queries@newsx.media.
You also have the right to complain to your local Data Protection Authority (e.g. the UK’s ICO).